Notary and Document Legalisation Glossary of terms and Phrases
To admit the existence or truth of a statement and accept responsibility.
To discharge the duties of an office; to give (as in the giving of an oath).
To declare positively or firmly; maintain to be true. An affirmation replaces "swearing before God".
To attach or impress the notary seal to a document.
A slip of paper, attached to the underlying public document, on which an Apostille is placed. An
allonge is used as an alternative to placing the Apostille directly on the underlying document (see Art. 4(1) of the Apostille Convention).
An Apostille Certificate is an official government Certificate issued in terms of the Hague Convention printed or stamped onto the reverse side of a single page document or attached to multiple paged documents with green notary ribbon making it become one inseparable document. It authenticates the seal and or signature of the public official or authority such as a notary or registrar issuing the document.
An international treaty developed and adopted by the Hague Conference. The full title of the Convention is the Hague Convention of 5 October 1961 Abolishing the Requirement of Legalisation for Foreign Public Documents. The final text of the Convention was adopted by the Hague Conference at its Ninth Session on 26 October 1960 and was first signed on 5 October 1961 (hence the date in its full title).
The Hague Conference has adopted many other international treaties (known as the Hague Conventions).
A register in which a Competent Authority records the particulars of each Apostille issued. The Apostille Convention requires each Competent Authority to maintain a register of Apostille's (Art. 7(1)).
To bear witness to or to certify
To prove or verify as genuine.